Schedule of Financial Powers of the Heads of the Circles (HOC) and Heads of the Departments (HOD) in the Department of Posts | Revised version 2021 | Short Notes |

Schedule of Financial Powers of the Heads of the Circles (HOC) and Heads of the Departments (HOD) in the Department of Posts 

 

 Financial Power of Divisional Head

·         Boat allowance – 500 per month in one case

·         Outstation allowance to village postman

·         Non-recurring contingent exp – 5000/-

·         Purchase of technical books, Painting of letter boxes, Sign boards – up to 5000/- in each case

·         Purchase of equipments and consumables connected with computers and other equipments – up to 15000/- in each case dtd. 30.08.2016

 

Purchase Furniture, Fitting of offices including Tiffin rooms, Rest room, Holiday homes: Per annum per office

 

·         Annual ceiling: Rs.200000/-

·         Division Office – Rs. 30000/-

·         Sub Division Office – Rs. 15000/-

·         Gazatted HO – Rs. 75000/-

·         HSG HO/MDG/HSG Sub Office – Rs. 50000/-

·         LSG Sub Office – Rs. 30000/-

·         Time Scale SO – Rs. 15000/-

·         EDSO/EDBO – Rs. 5000/-

·          

Renting of Buildings: Without FRAC

Ø  A1 & A – Rs. 5000/-

Ø  B1 & B2 – Rs. 4000/- Up to

Ø  Other Cities – Rs. 3000/-

Ø   

All Rates and Taxes legally assessed on building & Vehicles:

 

Full Powers

v  Water, Electricity & Gas charges

v  FSC & Fixed contingence allow

v  Replacing, Repairing, Cleaning, Oiling, Shifting, Water Coolers, Typewriters, Fax Etc - Up to 2000/-

v  Repair of Boats, Bicycle, Mopeds, Motor Cycles and Tricycles – Up to 500/- each case

v  Maintains of gardens – 1000 up to p.m.

v  Legal charges and obtaining copies of judgment – rate and scale fixed by the Gov.

v  Advertisement charges – Up to 5000/- through DAVP

v  Hiring of accommodation for holding examinations and other purposes – Up to 5000/- in each case.

v  Hiring of generators water/air coolers, Heaters, air conditioner, Franking machine – Rs. 5000/-

v  Hot and cold weather charges – Rs. 5000/-

v  Emergent purchase of Articles of stock & Stationery not ordinarily available in the Stock -up to Rs. 50000/- (Fifty Thousand) PA after obtaining Non-Availability certificate from PSD

v  Petty Works per annum per departmental building - Up to Rs. 10000/

v  *Annual or Special repairs / Maintenance to departmental buildings – Up to Rs. 15000/

v  *Petty Works/ Special repairs/ Maintenance to rented building – Up to Rs. 2500/

v  *Expenditure on carriage of mails by modes other than rail & air – Up to 1000 p.m

v  *Temporary Arrangements for conveyance of Mails without calling tenders – Up to 5000/- for 3 months

v  *Payment for provision of escort for Carriage of cash – Full Powers

Full Powers:

v  Refund of postage on articles

v  Refund of Coins, currency, unused postcard, envelope

v  Refund of excess money

v  Refund of earnest money received from tenders

v  Refund of air surcharge due to fault of service

v  Writer off value of Spoiled / Damaged / Postage /recruitment fee stamp, also may write off articles & dead stock, used up equipments – Up to 1000/- not exceeding Rs. 50000/- p.a.

v  Printing of rate charts, mailers, broachers – Rs. 10000/- p.a.

v  Activity that Facilitates marketing of products – Per annum per person

v   Visiting Cards – 500/-

v  Cell phone charges – 4000/-

v  Max. 10 Person in Class – I division and Max. 6 Person in Class –II division.

v  Holding of Customer meets soft drinks, snacks, tea, coffee –

Each meet – up to Rs. 5000/- with a ceiling of Rs. 1000/- on hiring, Rs. 100/- per head on Tea, snacks etc.

v  Rs. 50 per head on stationery and ancillaries.

 

  Financial Power of Divisional Head (RMS)

v  Purchase Furniture, Fitting of offices including Tiffin rooms, Rest room, Holiday homes: Per annum per office:

                     -HSG MBCs/TMOs/DO – Up to Rs. 50000/-

                     - LSG MBCs/TMOs - Up to Rs. 25000/-

                     - PSO– Up to Rs. 15000/-

                     -HRO/SRO – Up to Rs. 10000/-

                    -Office of ASRM/MO/RO – Up to Rs. 7000/-

v  FSC are not admissible for an officer in charge of ED sub or Branch post office.

Note: all the same with compare to postal division except above

 

Financial Power of Head of the Circle

 

v  Creation and abolition of Post

v  Full powers=

v  Permanent Posts Group C & D

v  Temporary Post Group C & D

v  Employment of extra departmental agents

v  Ad-hoc payment of arrears of pay and allowances – Rs. 10000/-

Honorarium and rewards:

I. Per individual per annum – Rs. 4000/-

II. Cash reward to postal employees – Rs. 5000/-

III. ED – for devotion to duty – Rs. 2000/-

-In other cases, the power should only be Rs.20000/- appearing against Sl 14(b)(i) of schedule-II

-Procurement of Laptop/Notebook through GeM-Upto 80000/-(exclusive of taxes) in each case, subject to limit fixed at Sl No 11(a) to 11(c) of schedule-II

 

*Reward to person not in Gov. Service

I. for Furnishing information – Rs. 1000/-

 

Full Powers:

v  Permanent Advance

v  Motor Car Advance

v  Personal Computer Advance

v  Motorcycle / Scooter/ Moped

v  HBA

v  Advance to TB Patient

v  TA

v  For hiring a conveyance

v  Municipal and other rates & Takes

v  Stationery allowance to ED staff except sealing wax and carbon paper

v  FSC other than EDSO/BO

v  Procurement of PC & peripheral & hire of computers

v  All Contingent Charges

v  Legal Charges, High Court – Rs. 3000/- other court Rs. 1000/-

v  Printing & Binding through directorate of printing

v  Fixed contingent allowance of DO/RO

v  Electric Gas and Water Charges

v  Official and non-official publications

v  Escorts for conveyance of cash

v  Expenditure on purchase of medicines

v  Advance for supply of store – 90% of total value of supply or Rs. 1 Lakh whichever is less.

 

 

 

Contingent Expenditure

·         Rs. 20000/- - HAG

·         Rs. 10000/- - SAG

Renting of Accommodation:

Ø  For office – Administrative and Operative Offices including P&T Dispensary, PSD, CSD, inspection room

·         A-1 - Rs. 100000 p.m.

·         A - Rs. 50000 p.m.

·         B-1 - Rs. 40000 p.m.

·         B- 2 - Rs. 30000 p.m.

·         Others - Rs. 20000 p.m.

For office cum residence

v  A-1 - Rs. 25000 p.m.

v  A - Rs. 20000 p.m.

v  B-1 - Rs. 15000 p.m.

v  B- 2 - Rs. 10000 p.m.

v  Others - Rs. 8000 p.m.

For Residential & other purpose:

Ø  A-1 - Rs. 7000 p.m.

Ø  A - Rs. 5000 p.m.

Ø  B-1 - Rs. 4000 p.m.

Ø  B- 2 - Rs. 3000 p.m.

Ø  Others - Rs. 1000 p.m.

Ø  Rent for runner’s huts and accommodation required placing chest at railway station – Rs. 500/- p.m.

Ø  For oiling mail carts – Rs. 50/- p.m.

Ø  Non – recurring contingent expenditure – Rs. 80000/-

Ø  Non – recurring contingent expenditure for market survey for hiring – Rs. 25 lakhs in each case

Ø  Advertisement charges – Rs. 150000/-

Ø  Advertisement charges (BD & MD) – Up to 10 lakhs

Ø  Petty local purchases of articles of stationery - HAG – 2 lakh p.a & SAG – 1 lakh p.a.

Ø  For bulk purchase through PSD in not supply of stationery & stock - HAG – 30 lakh p.a. & SAG – 10 lakh p.a

Ø  Printing & Binding Others – Rs. 25000/-

Ø  Sanction of Expenditure on local purchase of paper for printing of forms -Up to 4 Months requirement on competitive tender basis on each occasion

Ø  Law Suits or Prosecution cases – Full Powers in case of authorities vested with powers to sanction the institution of suits or prosecution otherwise may be Rs. 10000/- in each case.

Ø  Full Powers in case of authorities vested with powers to refer cases to arbitration otherwise Rs. 10000/- in each case.

Ø  Meals supplied to staff – Rs. 50 per meal & Rs. 20 for breakfast per head

Ø  Working Lunch – Rs. 150/- per head

Light refreshment

v  Rs. 5/- per head

v  Recurring – Rs. 5000/- limit per year

v  Non – recurring Rs. 20000/-

v  Demurrage/wharf age charges – Rs. 1000/-

v  Funeral Expenses – Rs. 5000/-

v  Ceremony / inauguration – Rs. 30000/-

v  Other miscellaneous - Non – recurring – Rs. 20000/- & Recurring – Rs. 2000/-

v  Illuminative of Buildings on important occasions – Rs. 15000/-

v  Purchase of store in other cases – Not exceed, Rs. 20000/- at a time and Rs. 100000/- in a year.

v  Commission charges for Auction of store – Up to Rs. 5000/-

v  Out sourcing the circle PAO work of Data entry of Cash Certificate issue details - Rs. 20 Lakh.

v  Waiver of recovery of 2^nd Commission of IPO - IPO does not exceed Rs. 1000/-

Conveyance of Mails

v  By Rail – As per Rate approved by Department.

v  By Air – Full Power

v  By Road – 12 Lakh p.a. (By tender)

                          10000 p.m. (Without tender)

                           6000 p.m. for 6 months

v  By non-contract steamer – 2 Lakh

v  All other Charges – Full Power

v  Computers (including personal computer) - Rs. 5 Lakh

v  Purchase of Computer under non Plan - Rs. 10 Lakh

Refunds

v  Advertisement charges - Rs. 2000/- in each cash

v  Earnest Money - Full Power

v  Postage - Full Power

Write off

v  Cash and Stamp Losses due to theft, fraud

v  Negligence – Rs. 50000/-

v  In other cases – Rs. 20000/-

v  Stores

v  Loss by above same – Rs. 10000/-

v  Other cases – Rs. 25000/-

v  Deficiency, depreciation & Shortage - Rs. 25000/-

v  Irrecoverable Loan & Advances - Rs. 2000/-

v  Write off of value of damage or spoilt postage stamp - Rs. 2000/-

v  Irrecoverable return charges on foreign parcel return to sender - Full Power

v  Write of losses arising out of the depreciation of store in stock -Rs. 50000/-

v  Compensation of losses - Full Power

Compensation to the victims in accident involving departmental vehicles

v  In death – Rs. 50000/-

v  In Permanent disability – Rs. 25000/-

v  Restoration of recovered contents – Full Power

v  Purchase & Acquisition of land – Up to Rs. 20 Lakh

v  Construction of PO building & Staff Quarters – Rs. 1 Cr.

v  When the project estimates have been sanctioned by higher authority, subject to land component in detailed estimates not exceeding 20 Lakh -up to Rs. 1.5 Cr.

v  Addition & Alteration to Gov Building

v  Non-residential building -- Up to Rs. 20 Lakh

v  Residential building -- Up to Rs. 50000/- HAG and Rs. 25000/- SAG

v  Petty work, Special repairs, sanitary fittings, water supply - Rs. 50000/-

v  Ordinary repairs and maintenance of govt. building - Full Power

v  Repairs and alteration of hired buildings -Up to Rs. 50000/- pa non-recurring & -Up to Rs. 6000/- pa recurring

v  Sale of land & building - the book value does not exceed Rs. 1 Lakh

 

RENTING OF BUILDING OWNED BY THE DOP

 

v  Administrative offices in Mumbai, Delhi, Chennai, Kolkata - Up to Rs. 20000 p.m.

v  Other place - Up to Rs. 10000 p.m.

v  Office cum residence same above - Up to Rs. 10000 p.m.

v  Other place - Up to Rs. 6000 p.m.

v  Renting or vacant land to outsiders - Full Power

v  HOC Provides Accommodation to recreation club, libraries, reading room & co-operative society

v  Donations, Grants – in aids etc to Co-operative society - Up to Rs. 100/-

v  Grant of interest free recoverable loan up to a maximum of eight times the paid capital or Rs. 1000/- whichever is less.

v  Purchase of stores of proprietary nature - Rs. 5 Lakh

v  Sanction of expenditure for purchases and execution of contract on negotiated or single tender basis - Rs. 10 Lakh.

 

CONTINGENT EXPENDITURE

 

v  Rs 25,000/- per annum in each case (recurring contingent expenditure)

v  Rs 60,000/- in each case (non-recurring contingent expenditure)

 

Miscellaneous expenditure

v  -Rs 5.000/- per annum in each case (recurring miscellaneous expenditure)

v  Rs 20,000/- in each case (non-recurring miscellaneous expenditure)

 

 

 

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